HealthSun Case Study

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See how Health Sun was able to automate their time & attendance process and complete payroll in half a day.


The Problem

HealthSun , is one of the fastest growing health plan providers in South Florida. With over 500 employees and more than a dozen locations, gathering time data to create payroll was always a tedious task. Prior to selecting Easy Clocking’s cloud based time and attendance software, HealthSun went through a long, manual, paper-based process to collect time and track attendance. This manual processing created a number of issues, including time recording errors, and time card abuse.


We have been able to automate the entire time and attendance and payroll process and can now have all time approved and completed in half a day.

Richard Diaz, Applications Project Manager


After evaluating other vendor’s products that were identified, HealthSun selected Easy Clocking which was the only solution that could meet its complex needs without software customization or workarounds, which meant future upgrades would be simple and cost-effective.


HealthSun Selected Easy Clocking to solve these problems through the use of our cloud based time and attendance system and advanced fingerprint time clocks with “push” technology.

The Easy Clocking Solution

Easy Clocking’s cloud based time & attendance software, combined with the EC500 advanced fingerprint time clocks. This system provides a fast, reliable and foolproof way for businesses to track employee time and attendance effectively anytime, anywhere all from an internet enabled web-browser.

EC500 fingerprint time clocks were installed in all of the company’s locations and connected to the internet. The Easy Clocking cloud based software automatically syncs with the time clocks, regardless of their physical location, and collects “punches” to accurately calculate hours worked. This time summary then can be reviewed and edited by the HR department, at their corporate offices.


HealthSun was able to accomplish all of this with Easy Clocking’s cloud based time and attendance software and the world’s most advanced fingerprint time clocks


The Results

HealthSun has significantly reduced costs and increased employee productivity by using Easy Clocking’s cloud based time and attendance software. Because the system saves so much processing time, only one person is required for the task and the others are free to help make improvements to other parts of the business.

Easy Clocking software automates a variety of tasks for the timekeepers, including tracking of centralized employee hours, calculation of overtime, accrual balances, and management of FMLA and other leave balances. It also enabled HealthSun to standardize and enforce business policies. Using Easy Clocking, employees can log into the system at any time via the web or mobile app to see their vacation and other balances, so timekeepers, managers, and HR and payroll personnel have more time to spend on other tasks.


Conclusion

If you are a company with multiple locations you must know how difficult it is to manage time data, and centralize it to effectively process payroll on time. Easy Clocking’s next generation cloud based time & attendance software features a powerful and easy to use interface which gives you instant real time insight to effectively manage your company’s time attendance data virtually anywhere, dramatically reducing the number of hours required to process employee time & attendance and automatically calculating total worked hours including overtime, vacation, sick days and holidays. Our reporting solutions empower you with informed real time decision making capabilities so you can easily convert data into actionable, valuable information.